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Finding and Using District Forms

These are frequently requested forms, in alphabetical order. If the one you need is not here, see the relevant department’s pages, or call them. If you feel a form needs changed, contact the originating department, not the webmaster nor the print shop.

Don’t know the name of the form you want? To search this index press control f (command f on Mac), and enter key words that should be a part of the form name.

To order forms from the Print Shop:

• Click here to open the Order Form for District Forms
• Save the form on your computer.
• Fill in the saved form on your computer, save your changes, and then
• Attach it to an email to: forms@lcps.k12.nm.us

To use those forms available online:

• Click the form to open it.
• Save the form on your computer.
• Fill in the saved form on your computer, save your changes, and then
• Attach it to an email, or print the form.
• Also: How to create interactive forms in Microsoft Word and templates for LCPS district forms: simple 4-part and simple 1-part. Change these templates to suit your needs.

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A

Absence forms (for parent and student use)

• Credit Appeal Form – Excessive Absences
• Absence Justification

Absentee Report pad (100 per pad)

Originating Department: Attendance | Form # 001 | Available at Print Shop

Academic Improvement Plan (AIP)

Originating Department: Instruction

• Academic Improvement Plan: English | Spanish

Acceptable Use Policy for the Internet

See Policy: EJA-E2 | Interactive | Originating Department: Operations Officer | Form # EJA-E2

Addendum to Forms

See Policy: JICF-E3 | Interactive | Originating Department: Community Relations | Form # JICF-E3

Administrator

Originating Department: Human Resources

• Administrator Evaluation Form 124X
• Administrator Comments & Suggestions Form 124YZZ | PDF

Admit Slips – Pad 004

Originating Department: Attendance/Secondary | Form # 004 | Available at Print Shop

AFTER SCHOOL EXTENDED DAY AGREEMENT

Originating Department: Human Resources

AIC Promotion Retention Contract Class Tracking Form

Originating Department: Instruction | Form # 065 | Available at Print Shop

Animals

See Policy: IMG | Originating Department: Instruction

• IMG-E1: Permission to Include Animals in the Classroom
• IMG-E2: Parent Permission for Students to Participate in the Care and Handling of Animals in the Classroom
• IMG-E3: Permission to Take an Animal Home
  

Assessment

• Assessment Parental Refusal Form | Spanish

Assessment Portfolio ADC

• PORTFOLIO Alternate Demonstration of Competency

Attendance

See Policy: JHB | Originating Department: Instruction

• JHB: Students in Need of Early Intervention for Attendance
• JHB-R: Regulation
• JHB-E1: Student Attendance Intervention Plan English | Spanish
• JHB-E2: Parent Notification of Conference English/Spanish | Interactive
• JHB-E3: SAIP Followup Interactive English | Spanish
• JHB-E4: 10 Day Letter English | Spanish

Audio/Visual Work Order Form

Available at Print Shop

Authorization for Employee Use of Overtime

Originating Department: Human Resources | Form # 131 | Available at Print Shop

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B

Basic Student Skills

Originating Department: Instruction

• Continuum in Technology
  Form # 154D | Available at Print Shop

Bilingual/Migrant Program Forms

Originating Department: Bilingual

• 144 Home Language Survey Blue Brochure
• 147 Initial Program Exit Form
  
• 148 Follow-Up Exit Student Form (Elem.)
• 149 Follow-Up Exit Student Form (Sec.)
• 157 Teacher Language Observation Form
• 158 Student Transfer Form
• 163 Summary of Bilingual Program Withdrawals
  
• 164 Translation Services Request

BOARD OF EDUCATION ADVISORY COMMITTEE APPLICATION

Breakfast/Lunch Monitors Worksheet

Originating Department: Human Resources

Building Usage Form

Originating Department: Human Resources | Form #84

• See Facilities Use Form

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C

Caregiver’s Authorization Information

See Policy: JLIB-E2 | Spanish | Originating Department: Instruction

Cash Purchase Voucher (6/03)

Form #041 | Available at Print Shop

Certified Application Packet Request

Contact Human Resources: camaldonado@lcps.k12.nm.us | Originating Department: Human Resources

• Complete Certified Application Packet
  

Certified Support Staff Evaluation

See Human Resources: Evaluations | Originating Department: Human Resources

Child Abuse Reporting

See Policy: JLF-E1 | Originating Department: Community Relations

Child Find Referral Form

Originating Department: Special Education

Classified Staff Evaluation

See Human Resources: Evaluations | Originating Department: Human Resources

Club Fund Raisers – Questionnaire

Originating Department: Transportation

COMP-TIME CERTIFIED FORM

Originating Department: Human Resources

Complaint Form, Public

See Policy: KE-E1 | Interactive | Available at Print Shop

Compliance Documents for SAT/504

See Instruction: SAT | Section 504 | Originating Department: Federal Programs

Computer Resources Student User Policy

See “Acceptable Use Policy for the Internet” above | Originating Department: Operations Officer | Form # EJA

Conferencing/Observations Report for Certified Staff

Originating Department: Human Resources

Construction Project Application

Copyright

See Policy: EGAD | Form # EGAD-E1, EGAD-E2, EGAD-E3, EGAD-E4

• EGAD-E1 Copyright Restriction Notice
• EGAD-E2 Request for Permission to Copy
• EGAD-E3 Request for Off-Air Videotaping
• EGAD-E4 Copyright Compliance Agreement

Copy Requisition Form (High Schools Only)

Originating Department: Materials Management

Course Approval Form

Originating Department: Human Resources

Crisis Intervention

See Policy: JKC-E1 | Originating Department: Special Education

Cumulative Record Inspection Log

Originating Department: Instruction | Form #008A

Cumulative Folder Intra-System Request In-Disrict (10/00)

Originating Department: Instruction | Form #007 | Available at Print Shop

Cumulative Record Data, Request For

Originating Department: Instruction | Form #19

Curricular Issues, Request for Reconsideration of

See Policy: KEF-E1 | Form #KEF-E1 | Available at Print Shop

 

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D

Dispensation of Medication (7/91)

Form #014C | Available at Print Shop

District/ School Advisory Council

Form #128

• Declaration of Interest: English | Interactive
• Declaration of Interest: Spanish | Spanish Interactive

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E

Educational Assistant

See Finance: Forms, Timesheets | Originating Department: Finance

• EA Sub Time Sheet
  EA Sub Log
  

Elementary Enrollment Form

Originating Department: Instruction | Form # 088

• English Interactive | Spanish Interactive

Elementary Pupil Distribution Report

Form #036 | Available at Print Shop

Equipment Checkout Request

Originating Department: Finance

Equipment Receipt (1/94)

Originating Department: Finance/Accounting | Form #045 | Available at Print Shop

Evaluation Forms

See Human Resources | Originating Department: Human Resources

Extra Hours Agreement (EHA)

See Finance Department | Originating Department: Human Resources

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F

Facilities Usage

See Policy: KF | Originating Department: Custodial | Form #KF-E1, KF-E2, KF-E3

• KF-E1: Facilities Usage Form
• KF-E2: Application for Use of the Performing Arts Center
• KF-E3: Internal (LCPS Only) School Facility Use
• KF-E4: Facilities Use Waiver

Field Trip Forms

See Policy: IJOA and IJOA-R | Originating Department: Instruction | Form #IJOA-E1, IJOA-E2, IJOA-E3 | Available at Print Shop

• Application for Use of School Owned Vehicle Form #76
• IJOA-E1: Field Trip Consent Form (for parents)
• IJOA-E2: Field Trip Consent Form (for foster parents)
• IJOA-E3: Out of State Student Travel Request | Interactive 
• IJOA-E6: Field Trip Request, Rationale and Notification
• Instructions for submitting Out-of-State Student Trips
• Leave Request, LCPS Form #40
• Medical Release Form #119

Field Trip Transportation Bus Forms

Originating Department: Transportation

• Outside Agency Form: To be used when a P.O. is not going to pay for the transportation cost.
  
• Change Order Form: To be used when a change needs to be made to the original transportation request.
• Field Trip Cancellation Form

Film Use Report

Form #069 | Available at Print Shop

Finance Forms

See Finance Department, Forms

Fire Drill Reports

Form #021 | Available at Print Shop

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G

Gangs - Violent, Gang, and/or Gang Like Activity Contract

See Polciy: JICF-E1 | Interactive | Form #JICF-E1

Grade Point Average and Weighted Grade Point Average

See Guidance Counselor | Form #IKC-E1

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H

Hall Pass

Originating Department: Attendance/Secondary | Form #003 | Available at Print Shop

Harassment

See Policy: JICK | Form #JICK-E1, JICK-E2, JICK-E3

• JICK-E1: Harassment, Intimidation, Bullying, or Hazing Report | Interactive
• JICK-E2: Harrassment – Interview Notes and Report | Interactive
• JICK-E3: Harrassment Investigation Checklist

Home Language Survey

Originating Department: Bilingual | Form #144BL | Available at Print Shop

Homebound Tutoring

See Policy: IHBF | Originating Department: Instruction | Available at Print Shop

• IHBF-E1: Homebound Instruction Application
• IHBF-E2: Healthcare Provider Referral Form

Homeless Forms and Info

See Federal Programs: Title X

Human Resources Forms, Manuals, Evaluation Tools

See Human Resources: Evaluations | Originating Department: Human Resources

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I

In-District Travel Authorization (6/04)

Originating Department: Finance/Accounting | Form #025 | Available at Print Shop

INSTRUCTIONAL MATERIALS REQUISITION FORM, 50% NON-ADOPTED

Originating Department: ESC | Form 337

See also: Educational Services Center (ESC) Instructional Materials Ordering Procedures

Insurance Forms

See Finance: Insurance | Originating Department: Finance

Internet Use Policy Form

See Policy: EJA | Originating Department: Operations Officer | Form # EJA

• EJA-E1: Non Employee AUP (Interactive)
• EJA-E1: Non Employee AUP (Spanish)
• EJA-E2: Employee AUP
• EJA-E2: Employee AUP (Interactive)

IT (Information Technology) Work Order

Interim Report

Originating Department: Instruction | Form #25

• Report to Parents: English | Interactive
• Report to Parents: Spanish | Interactive
  

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J

JUVENILE CLASS III (Interactive)

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K

Keys: Request for Building Key

Orginating Department: Physical Plant | Form #058

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L

LAMINATING REQUEST FORM at Materials Management

Originating Department: Materials Management | Form #005

Language Proficiency Result Form

Originating Department: Bilingual Program | Form #152BL | Available at Print Shop

LAT Meeting Minutes

Originating Department: Bilingual Program | Form #159BL | Available at Print Shop

LEAVE REQUEST LCPS FORM #40

Originating Department: Instruction | Form #40

Library Material, Request for Reconsideration of

Form #85 | Available at Print Shop

LOSS OF PROPERTY REPORT

Originating Department: Finance

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M

Medical Leave Application, Extended

Originating Department: Human Resouces | Form #105 | Available at Print Shop

medical Release

Originating Department: Instruction | Form #119, #120 | Available at Print Shop

• Medical Release Form #119
  
• Performing Arts Form #120

Medical Records Card (6/03)

Form #014, #014S | Available at Print Shop

• English: #014 | Spanish: #014S

Middle School Transcripts (7/92)

Form #009B | Available at Print Shop

Monthly Toll Telephone Report (2/96)

Originating Department: Finance | Form #052 | Available at Print Shop

MULTIPLE RECEIPTING FORM

Originating Department: Finance

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N

Notice of Transfer/Withdrawal

Originating Department: Instruction | Form #90

Notification Fee, Fines and Charges

Originating Department: Instruction

• English | Spanish

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O

Observation Forms

• Optional Classroom Observation Forms
  • Level I Classroom Observation Form
  • Level II Classroom Observation Form
  • Level III Classroom Observation Form
• Pre-Observation Form
• Post-Observation Form

Offset Printing Requisition (8/00)

Form #038 | Available at Print Shop

Out of State Travel

See Field Trips

Outstanding Student/Teacher Recognition Form, for the Las Cruces Sun News

Originating Department: Communications

•    Student | Teacher

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P

Para-Professional Qualification Report

Originating Department: Human Resources

Parent Notification of Not Highly Qualified

See Human Resources: Evaluations | Originating Department: Human Resources

Parent Permission/Refusal for Retention

Originating Department: Instruction | Form #64

• English | Spanish

Pass from Building – Pad

Originating Department: Attendance/Secondary | Form #002 | Available at Print Shop

Physical Education

Form #073, 074 | Available at Print Shop

• 3-5: Form #073
• K-2: Form #074

Performing Arts Center 

• Application for Use of PAC (contains PAC Rules, Building Use Rules and Event Tip Sheet)

Petty Cash Reconciliation Form

Originating Department: Finance

Photo Release Forms

Originating Department: Communications

• Generic, in English and Spanish
• Regular Education, for the Web
• Non-staff photo/video

Policies and Procedures

Postage Charge Sheet

Originating Department: Finance | Form #110 | Available at Print Shop

Proof of Loss

Professional Development Plan

See Human Resources for Instructions, Forms, etc. | Originating Department: Human Resources

• Conferencing/Observations Report for Certified Staff: Print | Interactive
  
• Growth Plan for Improvement (Interactive)
• NM Public School Dept Evaluation Process
• Pre/Post Conference Summative/Progressive Evaluations
• Professional Development Plan To Improve Teaching And Learning Level I
• Professional Development Plan To Improve Teaching And Learning Level II
• Professional Development Plan To Improve Teaching And Learning Level III

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Q

No listings begin with this letter

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R

Rationale Form

Originating Department: Human Resources

Records Release Forms: Student

Form #20

Referral to Juvenile Probation

Form #093 | Available at Print Shop

Refund Request Form

Originating Department: Finance

Report Cards/Standards-Based Progress Reports

Contact Instruction for Details | Originating Department: Instruction | Available at Print Shop

Request for Cumulative Data Out of District (4/86)

Form #019 | Available at Print Shop

Request for Leave/Travel (07/01)

Form #040 | Available at Print Shop

Request for Reconsideration of Curriculum/Library Materials, Instructional Actives or Presentations Form

See Policy: KEF-E1: Request for Reconsideration of Curriculum/Library Materials, Instructional Activities or Presentations

Residency: Documentation of RESIDENCY Through Home Visit

See Policy: JFB-E2: Document Residency Through a Home Visit | Interactive

Resignation Form

Originating Department: Human Resources Form #103 | Available at Print Shop

Restrict Release of Student “Directory Info”

See Policy: JRA-E1: Restrict Student Information English | Spanish

 

Restriction: Notification of Restriction

See Policy: JKD-E3: Notification of Restriction Form English | Interactive | Spanish | Originating Department: Title IV

Retiree Return to Work Program Form

Originating Department: Human Resources

Right of Representation Form

Originating Department: Human Resources

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S

SAT – See Compliance

SB 9 Request Form

Originating Department: Finance

School Advisory Council

See Forms: District/School Advisory Council

School Vehicle Use Application

Originating Department: Physical Plant | Form #076 | Available at Print Shop

Science Kit Order Forms

Originating Department: Instruction

Secondary Transcripts (7/96)

Form #009A | Available at Print Shop

Serious Incident

See Policy:

• JICF-E2: Form – Report Of A Serious Incident | Interactive
• JICF-E3: Form – Addendum | Interactive

 

Sick Bank Leave, Application For Use of

Sign Language Interpretation Services, Request for| Interactive

Originating Department: Special Education

Social Security Release (6/03)

Originating Department: I.T. | Form #SSN

SPED Order Form

Originating Department: Special Education

Staff Change/In-Building Transfer Form

Originating Department: Human Resources

Standard Message Pad (6/86)

Form #053

Student Accident Report (6/97)

Originating Department: Student Health | Form #054 | Available at Print Shop

Student Health Data

Originating Department: Student Health | Form #086 | Available at Print Shop

Student Incident Report

Originating Department: Finance

Student Investigation Report

Originating Department: Student Health | Form #129

Student Records Request Form

Originating Department: Student Records | Form #20

Student Residency Form

See Policy: JLIB-E1: Student Residency English | Spanish | Originating Department: Instruction

Student Responsibility Agreement

See Policy: JKD-E4: Student Responsibility Agreement English | Interactive | Spanish

Student Teacher Placement Packet

Originating Department: Instruction

Student Trip Form

Originating Department: Physical Plant | Form #076A | Available at Print Shop

Substance Abuse Policy

See Policy: JICH-E1: Form (Contract) | Originating Department: Alternative Programs

Summer School Registration (6/04)

Originating Department: Enrollment | Form #097 | Available at Print Shop

Supervisor’s Accident Report

Originating Department: Safety & Security

Suspension

See Policy:

• JKD-E1: Short-Term Suspension English | Interactive
• JKD-E1: Short-Term Suspension Spanish | Interactive
• JKD-E2: Notice of Long-Term Hearing and Suspension to Parents/Guardians English | Interactive
• JKD-E2: Notice of Long-Term Hearing and Suspension to Parents/Guardians Spanish

 

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T

Take Flight Portfolio

Originating Department: Instruction

Teacher-Nurse-Parent-Referral (8/94)

Form #016 | Available at Print Shop

Teacher Evaluation/Librarian Teacher Evaluation

See Human Resources: Evaluations | Originating Department: Human Resources

Teacher/Principal Qualification Report

See Human Resources: Evaluations | Originating Department: Human Resources

Technology & Internet Resources Permission Form/Acceptable Use Agreement

See Policy: EJA | Originating Department: Operations Officer | Form # EJA

• EJA-E1: Non Employee AUP (Interactive)
• EJA-E1: Non Employee AUP (Spanish)
• EJA-E2: Employee AUP
• EJA-E2: Employee AUP (Interactive)

Temporary Employee Worksheet/Classified Staff Extra Hours Worksheet

See Human Resources: Evaluations | Originating Department: Human Resources

Textbook Disposal Request

Originating Department: Instruction

Textbook Requisition Form, 50% Non-Adopted

See also ESC Instructional Materials Ordering Procedures | Originating Department: ESC | Form #37

Theft & Break-ins, Report of (11/98)

Form #046 | Available at Print Shop

Time Sheet Forms

See Finance: Forms, Timesheet Forms

Title I Forms

Originating Department: Federal Programs

• Transportation Request
• Personnel Activity Report (PAR)
• Personnel Information Form
• Ten Required Components of a Schoolwide Title I School
  
• Title I Field Trip Request

Transfer of Funds

Originating Department: Finance

Transfer Request

Originating Department: Human Resources

• Certified Staff | Classified Staff

Transfer Request Forms (Request for Change of School Assignment)

See Policy: JFB-E1: Request for Change of School Assignment (Transfer) English | Spanish | Originating Department: Instruction

Transfer Request, Out-of-District (Non-LCPS Students)

See Policy: JFAB-E1: Out of District (Non-LCPS) English | Spanish | Originating Department: Instruction

Transportation: Student Bus Forms/field trip forms

Originating Department: Transportation

Travel Reimbursement Request (6/04)

Originating Department: Finance/Accounting | Form #043 | Available at Print Shop

Travel Reimbursement In-District (5/05)

Originating Department: Finance/Accounting | Form #044a | Available at Print Shop

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U

No listings begin with this letter

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V

Vehicle Accident Report

Originating Department: Finance

Vendor Information Form: 

See Purchasing: Purchasing Essentials: Forms | Originating Department: Finance

Videos, Permission to Show

Form #117 | Available at Print Shop

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W

Windshield Only Report

Originating Department: Finance

Wireless Device, Request for

Work Orders

Originating Department: Technology Support Services

• A/V, Media Equipment Repair
  
• TSS Work Order

Workers’ Compensation

See Human Resources: Evaluations, Manuals, Forms | Originating Department: Human Resources

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X Y Z

No listings begin with this letter